SYSTEM 04 / AUTOMATION & INTEGRATIONIN PRODUCTION

Business automation with n8n and APIs

Workflows built with n8n and APIs connect data sources, existing systems and recurring actions.

15+production workflows
30+ hrsof working time saved per month
12departments connected through automated workflows

/01

The situation

Recurring internal processes are spread across several applications. Manual transfers and individual steps hold the process together.

/02

The specific task

Automate recurring internal processes and connect existing applications and data sources through APIs.

/03

My role

Automating recurring internal processes, connecting existing systems and data sources through APIs, with n8n as the automation platform.

/04

Tools used

/05

Rollout & usage

The n8n workflows are in production use. The applications involved include Outlook, Microsoft 365 and SharePoint.

INSIDE THE WORKFLOWEXAMPLE FLOW · N8N

One event. Connected actions.
With clear paths for exceptions.

Example flow. An event starts the flow. This simplified example shows how n8n checks data and connects follow-up actions in existing systems: updating a record, sending a message via Outlook or filing a document in SharePoint. Duplicate events, missing information and interface errors each get their own path.

01Receive event

New information or a defined event starts the example workflow. The trigger provides the data needed for further processing.

FROM EVENT TO A TRACEABLE STATUS

This system is in production use. The diagram shows the system principle in simplified form; steps and branches are examples, and internal configurations and data are not published.

RESULTS FROM OPERATIONRESULT

The difference in daily work.

Recurring handovers between existing applications are automated. The workflows connect twelve departments and reduce manual work.

What it means in practice

Quality control & limits

Review questions for the example flow: What happens with missing information, duplicate events or an API outage? Can you trace which steps succeeded?

Get in touch

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THE NEXT STEP05 / CONTACT

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Looking for someone who connects AI applications with existing business processes? I look forward to talking about roles in AI consulting, automation and operational project management.